#1 Proposal for e-Hub Systems at TANSCHE

Proposal for e_Hub Server Systems at TANSCHE

🏛️ Tamil Nadu State Council for Higher Education (TANSCHE)

Date: [15-07-2025]
To: The Vice-Chairman
Subject: Comprehensive Proposal for Establishing a Centralized Digital e-Hub at TANSCHE

📘 Executive Summary

As part of TANSCHE’s commitment to digital innovation, this proposal outlines the establishment of a centralized e-Hub to strengthen digital communication, content hosting, and data delivery infrastructure. The e-Hub will consist of a dedicated Web Server, Uninterruptible Power Supply (UPS), high-speed Internet with Static IP, and a fully equipped server room to ensure security, uptime, and reliability.

This infrastructure will support TANSCHE’s mission to communicate effectively with over 1.7 million students, faculty members, and affiliated universities by hosting its own website, academic platforms, and digital services.

🎯 Objectives

  • Enable self-hosted web services and portals with full control
  • Ensure uninterrupted digital communication
  • Build an infrastructure that is secure, scalable, and cost-effective
  • Improve operational continuity and uptime
  • Prepare the foundation for future expansion (e-learning, dashboards, digital archives)

🛠️ Infrastructure Overview

1. Web Server (Enterprise-Grade)

  • Processor: Intel Xeon / AMD EPYC (12+ cores)
  • Memory: 64 GB DDR4 ECC RAM
  • Storage: 512 GB NVMe SSD + 2 TB HDD (RAID 1)
  • OS: Ubuntu Server 22.04 / Windows Server 2022
  • Estimated Price: ₹2,20,000 – ₹3,50,000
    Vendor options: Dell PowerEdge, HP ProLiant, Lenovo ThinkSystem

 

 

2. Uninterruptible Power Supply (UPS)

  • Type: Online double-conversion UPS
  • Capacity: 2 kVA
  • Backup: 30–45 minutes
  • Estimated Price: ₹40,000 – ₹50,000
    Vendor: APC, Vertiv (Emerson), Numeric

3. Business-Grade Internet with Static IP

  • Provider: ACT Fibernet (GIGA Plan)
  • Speed: 1 Gbps
  • Static IP: Included (on business plan)
  • Duration: 14 months
  • Estimated Cost: ₹51,825
    Benefits: High-speed upload/download, free router, reliable uptime

4. Server Room Infrastructure

Component

Description

Estimated Cost (INR)

Room Setup (Partitioning)

Dedicated 100–150 sq. ft. secured space

₹30,000 – ₹50,000

Server Rack (12U–24U)

Lockable cabinet for equipment

₹15,000 – ₹25,000

1-Ton Inverter AC

Continuous cooling system

₹35,000 – ₹45,000

Power Cabling & Surge Guard

Reliable electrical layout & grounding

₹10,000 – ₹15,000

Fire Safety (CO₂ Extinguisher)

Emergency protection

₹3,000 – ₹5,000

Lighting & Ventilation

LED fixtures and exhaust

₹5,000 – ₹8,000

Security (CCTV + Lock)

Physical access control

₹7,000 – ₹12,000

Subtotal (Room Setup): ₹1,13,000 – ₹1,72,000

 

💰 Consolidated Budget Summary

Component

Cost Estimate (INR)

Web Server

₹2,20,000 – ₹3,50,000

UPS (2 kVA)

₹40,000 – ₹50,000

Internet (ACT 1 Gbps, 14 mo)

₹51,825 [ Already Purchased]

Server Room Infrastructure

₹1,13,000 – ₹1,72,000

Total Estimated Budget

₹4,24,825 – ₹6,23,825

✅ Suggestion

This investment is crucial for TANSCHE’s goal of building a resilient, independent, and secure digital presence. It enables:

  • Self-hosted services with static IP capability
  • Secure uptime via UPS and cooling
  • Scalable platform for future web apps, portals, and dashboards
  • Operational savings over hosted solutions

📈 Benefits of e-Hub

  • Self-hosting TANSCHE’s official digital assets
  • Support  multiple portals/websites for SIRF, Moodle(LMS), Hackathon for Students, Wikimedia, Ph.D. Eco System Portal,
  • Secure and direct communication with over 1.7 million students and thousands of staff
  • Scalability to add more services like e-Learning, file sharing, webinars, etc.
  • Cost-effective long-term operation by avoiding third-party hosting platforms

We request your kind approval to initiate procurement and implementation within a 4–6 week timeline.


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